Expanded Electronic Government
Agencies are focusing IT spending on high priority modernization initiatives Major IT projects are within 10% of cost/schedule/performance objectives
Goals for July 1, 2004
Owner: Mark Forman

Overall: 25% 50% Note: Bullets indicate % of agencies (and/or attainments) that Initiative Owner believes will have achieved the bolded goal by July 2004

  • 80% of all agencies will have defined and begun implementation of a Modernization Blueprint (Enterprise Architecture)
  • Each agency will have commenced implementation of at least one IT initiative that affects a significant number of citizens
  • FY 2004 Administrative Spending (salary and expenses accounts) will be $50 million less than FY 2003
  • 90% of all agencies

Major IT systems have been certified, accredited, or otherwise authorized as being properly secured

  • 80% of all agencies

24 Presidential E-Gov initiatives are operational and yield benefits (cost reduction, response time, burden reduction, citizen service, etc.)

  • 80% of the initiatives will have been fully deployed
  • $100 million of redundant agency spending in FY 2004 will have stopped and been redirected or rescinded

Negotiate government-wide Enterprise Software licenses

  • At least 5 that obtain economies of scale price reductions will have been completed
  • 80% of all agencies will have migrated onto the enterprise agreement and off existing agreements for software use
  • At least $100 million in total negotiated discounts will have been generated over FY 2003

Reduce redundant IT spending in the six overlapping lines of business identified in the 2004 Budget by defining government-wide solutions

  • At least 5% in FY 2004 Major IT spending planned for the six lines of business will have been redirected or removed during FY 2005 IT budget reviews

STRETCH GOAL:

  • If we centrally fund the 24 E-Gov initiatives, we could accelerate their implementation and save more than $500 million annually. Achieving this goal would require redirection of $300 million dollars in FY 2003 and $276 million in FY 2004 to a central E-Gov initiative fund.

Key Milestones - What Initiative Owner will do:

Agencies are focusing IT spending on high priority modernization initiatives
Q3/2003
  • Define, with agency CIOs and Deputy Secretaries, the key elements of each agency modernization blueprint, including highest priority IT projects and inventory
  • Publish Federal Enterprise Architecture reference models
  • Engage with agencies to ensure FY 2005 IT budget reflects strategic priorities
Q4/2003
  • Overlay planned agency IT investments and modernization plans against FEA
  • Conduct pre-submission review of key agency IT investment requests
Major IT projects are within 10% of cost/schedule/performance objectives
Q3/2003
  • Close IT project management training gap by ensuring staff who need training are assigned to an agency training course
Q4/2003
  • Hold virtual jobfair at USAJobs for IT Project Manager and Solution Architect
  • Assess business cases for major IT investments
Q1/2004
  • Lock in baseline cost, schedule and performance targets for FY 2004 Major IT Investments and use of Earned Value Management System
  • Agree on Risk Management Plan for on-going FY 2003 projects experiencing cost and schedule overruns or performance shortfalls
Ongoing
  • Work with agencies and RMOs to address "at risk" projects
Major IT systems have been certified, accredited, or otherwise authorized as being properly secured
Q1/2004
  • Review and comment on business cases, agency and IG FISMA reports, and revised POA&Ms
  • Implement (w/DHS) Incident Warning and Response process
Q2/2004
  • Prepare OMB FISMA Report to Congress
Ongoing
  • Review agency progress on achieving Plan of Action and Milestones (POA&M)
  • Assist in prioritizing funds to address key IT security weaknesses
24 Presidential E-Gov initiatives are operational and yield benefits (cost reduction, response time, burden reduction, citizen service, etc.)
Q3/2003
  • Issue financing guidance with MOU template
Q4/2003
  • Ensure migration plans and agency agreements are completed
Q2/2004
  • Implement final business case, including remediation actions Ongoing
  • Monitor progress and issues with lead agency, assist in resolution Negotiate government-wide Enterprise Software licenses
Q2/2003
  • Select target licenses for aggregation opportunities
Q3/2003
  • Charter/Launch SmartBuy Program Office and obtain resources for negotiations
Ongoing
  • Endorse results and initiate implementation
Reduce redundant IT spending in the six overlapping lines of business identified in the 2004 Budget by defining government-wide solutions
Q3/2003
  • Complete opportunity analysis and create cross agency line of business teams
Q4/2003
  • Complete business cases for line of business consolidation
Q1/2004
  • Issue guidance in support of business case implementation, if necessary

What it means to be green

green dot

  • The agency has a Modernization Blueprint that focuses IT investments on important agency functions and defines how those functions will be measurably improved.
  • All major systems investments have an acceptable business case (security, measures of success linked to the Modernization Blueprint, program management, risk management, and cost, schedule, & performance goals).
  • For all major IT projects, cost and schedule overruns average less than 10% and performance shortfalls average less than 10%.
  • Inspector General verifies that there is a Department-wide IT Security Plan of Action and Milestone remediation Process.
  • 90% of operational major IT systems are properly secured (certified and accredited, or otherwise authorized), including mission critical systems.
  • Agency contributes to, and participates in, 3 of the 4 categories of E-Gov initiatives rather than creating redundant, or agency unique, IT projects.

What it means to be yellow

yellow dot

  • More than 50% of major systems investments have an acceptable business case.
  • Security Reports to OMB document consistent security improvement and either:
    • 80% of operational major IT systems are properly secured. OR
    • Inspector General verifies that there is a Department-wide IT Security Plan of Action and Milestone remediation Process.
  • For all major IT projects, cost and schedule overruns average less than 30% and performance shortfalls average less than 30%.
  • Agency contributes to, and participates in, 2 of the 4 categories of E-Gov initiatives rather than creating redundant, or agency unique, IT projects.