Last Updated: May 24, 2018
Government Executive Media Group (“GEMG”) wants you to enjoy our websites, apps, and other online services secure in the knowledge that we have implemented fair and transparent information practices designed to protect, and provide you with control of, your privacy.
WHAT INFORMATION IS COLLECTED
When you use the Services, we may collect several types of information about you and/or your use of the Services. For example, we may collect information that you provide to us, information that we collect through your use of the Services, and information that we collect from publicly available sources or third parties.
Information You Provide to Us. There are a number of circumstances in which you may be required or invited to supply us with personal information, such as when you: subscribe to our publications, newsletters, and other content; download a report, whitepaper, or other sponsored content; register for any of our Services; register for an event; place an order; complete a survey or participate in market research; enter a contest; submit content or post a comment; send us an email, pitch, or request for information; or when you seek employment at GEMG. In these circumstances, we may ask you to provide information such as your name, e-mail address, year of birth, gender, street address, employment information, or other demographic information.
Information About Your Use of the Services. We may collect information about your use of the Services such as:
- Device information: We may collect your computer or mobile device model, IP address, other unique device identifiers, operating system version, browser type, language, and settings, and device type and settings.
- Usage information: We may collect information about the Services you use, the time, date, and duration of your use of the Services, your interaction with content offered through the Services, search terms used, our referring website, and software crash reports. We also collect information stored using cookies, mobile ad identifiers, and similar technologies set on your device. Our servers may automatically keep an activity log of your use of the Services. We may collect such usage information at the individual or aggregate level.
- Location information: We collect and store your device’s source IP address, which may disclose the general location of your device at the time you access the Services. Advertisements and certain content may be directed to you based on this data.
Information From Third Parties. We may receive information about you from third parties and combine it with information we receive from or about you. For example:
- Information from social media websites: When you interact with any GEMG property page or account on a social media platform, such as Facebook, Twitter, Tumblr, or LinkedIn, we may collect the personal information that you make available to us on that page or account, including your social media account ID. We will comply with the privacy policies of the social media platform and we will only collect and store such personal information that we are permitted to collect by those social media platforms.
- Information from publicly or commercially available sources: Certain third parties make available information, collected both online and offline, such as demographic information, additional contact information, group affiliations, occupational information, and educational background.
Other Information We Collect. We also may collect other information about you, your device, or your use of the Services in ways that we describe to you at the point of collection or otherwise with your consent. You may choose not to provide us with certain types of information, but doing so may affect your experience in using the Services.
HOW WE USE YOUR INFORMATION
We use your information to help us personalize and continually improve your experience using the Services in the ways described below, as well as in other ways to which you consent or at your direction.
Providing the Services You Request. We use your information to process your subscription, send you electronic newsletters, post content you submit, administer loyalty programs, and enable your participation in features of the Services. We also provide personalized content and suggestions to you, including by email, based on your interest and preferences. To enable us to provide these Services, we may use the information we collect to identify you across sessions, browsers, and/or devices.
Contacting You. We may send you (by email, text, or other medium): editorial newsletters and content; offers or announcements about our products or features; offers or announcements about our third party partners’ products or services; communications about your comments or information submissions; invitations to participate in or follow-ups regarding online surveys; communications about your email subscriptions; invitations to events; and legal notices, policy updates, and other important information about the Services. All editorial and commercial email messages include instructions for unsubscribing from such future communications.
Learning about Our Users and Services. We conduct research on our users’ demographics, interests and behavior, including performing statistical analysis of our users and their use of the Services. We do this to optimize and improve the Services, our products, and our operations.
Protecting Our Rights and Others’ Rights. We may use your personal information as we believe is necessary to detect, investigate, and prevent activities that may violate our policies or may be illegal; to protect, enforce, or defend the legal rights, privacy, safety, or property of GEMG, its employees, agents, or users; or as required by law.
We may use the information from one aspect of the Services for other aspects of Services, and we may combine information gathered from multiple aspects of the Services into a single user record. We also may use or combine information that we collect offline or we collect or receive from third-party sources for many reasons, including to enhance, expand, and check the accuracy of our records. Additionally, data collected from a particular computer, browser or device may be used with another computer, browser or device that is linked to the computer, browser or device on which such data was collected.
HOW WE SHARE YOUR INFORMATION
As described below, our information-sharing practices vary based on the type of information and the type of recipient.
Affiliates. We may share information within our family of affiliated companies, including between and among GEMG’s respective websites.
Third-Party Service Providers. Third party agents and vendors perform functions on our behalf, including, but not limited to, hosting, content syndication, content management tools, social media integration, marketing, analytics, and customer service. These entities may have access to personal information if needed to perform their functions. If such access is required, the third parties will be obligated to maintain the confidentiality and security of that personal information. They are restricted from using, selling, distributing or altering this data in any way other than to provide the requested services to GEMG.
Third Party Business Partners. From time to time, we allow companies whose products or services we feel may interest our readers to advertise to those readers, using the names and addresses provided to us in the course of their use of the Services. If you do not want your name and address used for these purposes, you can opt-out of such use by e-mailing us at privacy(at)govexec(dot)com, or calling or writing us at the contact information provided below.
We may also share your information with report underwriters and research sponsors in order to provide you access to free reports. In such instances, we will give you notice at the time we collect your information. By continuing to download or otherwise access the information, you consent to our sharing of your information with these underwriters and sponsors, regardless of whether you have opted-out of sharing in other instances.
Aggregate or Anonymous Information. We also may share other information with third parties in a manner that does not identify particular users. For instance, we may share such information to help us determine how parts of Services are used, so that we may improve our services. We will also may share aggregate information with our partners and other third parties about how our users collective demographics or how they collectively use our Services.
Law Enforcement, Legal Process, and Emergency Situations. In some cases, we may use or disclose your personal information to a third party if we are required to do so by law or if we in good faith believe that such action is necessary to comply with the law or legal process; to protect and defend our rights or to prevent misuse of our Services; or to protect the personal safety of our employees, agents, partners, the users of the Services, or the public.
The Services may link to third-party websites and services that are outside our control. We are not responsible for the security or privacy of any information collected by these third parties, which operate pursuant to their respective privacy policies.
What are Beacons? Web beacons (also called “web tags” or “pixels”) are tiny graphics or scripts that communicate information from your device to a server. Beacons can be embedded in online or mobile content, videos, advertisements, or emails. They allow a server to read certain types of information from your device, such as when you viewed the beacon (and thus the content in which it is embedded) and the IP address of the device on which you viewed the beacon. We and third parties use beacons for a variety of purposes, including to analyze the use of our Services and (in conjunction with cookies) to provide content and ads that are more relevant to you.
We will not provide Advertisers with access to your name, address, e-mail address, or telephone number without your consent. Advertisers may use persistent identifiers, however, to track your internet usage across other websites in their networks beyond our Services. Though we restrict any attempts to re-identify this information, Advertisers may nonetheless be able to do so by combining information they collect about you when you use the Services with information about you obtained from other sources.
In general, the information collected and generated by third parties is processed and stored by the third parties and will be subject to their respective privacy policies (which we do not control and for which we are not responsible). We do not control these third parties’ tracking technologies or the information they may collect.
We are presently developing a list of the third party data processors with which we have a direct relationship, the categories of data processing they provide to us, and links to their privacy policies (which we encourage you to visit for more information); in the interim, please contact Privacy(at)govexec(dot)com with any questions regarding specific vendors. Please note that this list will not include advertisers (with whom we have no direct relationship) who advertise on our site through ad serving networks. We may add or change this list of third party data processors from time to time and we encourage you to check this section for changes.
Turning Off Cookies. Most web browsers automatically accept cookies, but also usually allow you to modify your settings to disable or reject cookies. If you delete your cookies or if you set your web browser to decline cookies, however, some features of the Services may not work or may not work as designed. You can usually find these settings in the Options or Preferences menu of your browser; links to instructions provided by several of the most common browsers are below:
- Cookie settings in Google Chrome
- Cookie settings in Firefox
- Cookie settings in Internet Explorer
- Cookie settings in Safari web and iOS.
Opting Out of Targeted Advertising. Many of the third party advertisers that use tracking or targeting tools in connection with our Services either directly, or are members of programs that, offer you additional choices regarding the collection and use of your information. You can learn more about the options available to limit these third parties’ collection and use of your information by visiting their websites:
- Opt Out of Interest Based Advertising (National Advertising Initiative)
- Your Ad Choices (Digital Advertising Alliance)
- Your Online Choices (European Interactive Digital Advertising Alliance)
The Services may use Google Analytics to track your usage. If you wish to opt-out of Google Analytics’ tracking, use this browser add-on provided by Google.
Similarly, you can learn about your options to opt-out of mobile app tracking by certain advertising networks through your device settings. For more information about how to change these settings for Apple, Android or Windows devices, see:
- Apple: http://support.apple.com/kb/HT4228
- Android: http://www.google.com/policies/technologies/ads/
- Windows: http://choice.microsoft.com/en-US/opt-out
Please note that opting-out of advertising networks’ tracking and targeting does not mean that you will not receive advertising while using our Services or on other websites, nor will it prevent the receipt of interest-based advertising from third parties that do not participate in these programs. It will exclude you, however, from interest-based advertising conducted through participating networks, as provided by their policies and choice mechanisms.
If you are a resident of the EEA or Switzerland, the following information applies with respect to personal data collected through your use of our Services.
Among EEA Users, only those users who have explicitly consented will have their personal data processed by GEMG for the purpose of ad targeting, selection, and delivery. GEMG will seek this (optional) consent from EEA users as part of any website interface through which GEMG invites EEA users to provide personal information. For any EEA User who either (a) declines to provide such consent or (b) is never presented with a request for consent in the course of his or her use of the Services, GEMG will only serve non-personalized and non-programmatic advertising, which may be targeted using coarse location data. Additionally, GEMG’s mobile apps, email communications, and other non-website Services do not process personal data for the purposes of ad targeting, selection, and delivery (either within or outside the Services).
Transfers: Personal data we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or processors maintain facilities. We will ensure that transfers of personal data to a third country or an international organization are subject to appropriate safeguards. We are presently awaiting final approval from the Department of Commerce of our self-certification pursuant to its Privacy Shield Framework; we expect to receive approval imminently. Once final approval is received, this Policy will be updated with a link to our Privacy Shield Policy, which will govern use of personal information that has been transferred to us from organizations in the EEA and Switzerland.
Your Rights: You are entitled to the rights under Chapter III of the EU General Data Protection Regulation or Section 2 of the Swiss Federal Act on Data Protection with respect to the processing of your personal data, which include the right to access and rectify and to request erasure of personal data. To exercise these rights, contact Privacy(at)GovExec(dot)com and provide as complete a description of your request as possible.
OTHER IMPORTANT INFORMATION
How Your Information Is Secured. We take reasonable security measures to protect your information, including the use of physical, technical and administrative controls. Please understand, however, that while we try our best to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure. You need to help protect the privacy of your own information. You must take precautions to protect the security of any personal information that you may transmit over any home networks, wireless routers, wireless (WiFi) networks or similar devices by using encryption and other techniques to prevent unauthorized persons from intercepting or receiving any of your personal information. You are responsible for the security of your information when using unencrypted, open access or otherwise unsecured networks.
How Long Your Information Is Stored. The time period for which we keep information varies according to the purpose for which it is used for. In some cases, there are legal requirements to keep data for a minimum period. Unless there is a specific legal requirement for us to keep the information, we will retain it for no longer than is necessary for the purposes for which the data was collected or for which it is to be further processed.
Children’s Information. The Services are not intended for children under 13 years of age. GEMG does not knowingly collect personal information from children under 13 years of age. If you are under 13 years of age, do not provide personal information to GEMG without providing us with consent from your parents. If GEMG discovers that a child under the age of 13 has provided GEMG with personal information and we do not have parental consent, GEMG will immediately delete that child’s information. If you believe that company has been provided with the personal information of a child under the age of 13 without parental consent, please notify us immediately at Privacy(at)GovExec(dot)com.
Your California Privacy Rights. GEMG does not disclose your personal information to third parties for the third parties’ direct marketing purposes unless you affirmatively agree to such disclosures.
ATTN: General Counsel
Government Executive Media Group LLC
600 New Hampshire Avenue, NW
Washington, DC 20037
Phone: (202) 266-7000