Informing government decision makers through research & industry insights.

How To Make the Most of Underused Space

60% of workstations today are empty, along with 77% of private offices and 50% of conference room seats, said Margaret Serrato, Senior Workplace Strategist at Herman Miller, Inc., at Tuesday’s Excellence in Government event. Yet, as she quickly explained, employees tend to overestimate the time spent in these locations.

In “Using Technology-Driven Utilization to Optimize Space,” Serrato gave the federal audience some advice on how to build a business case to find more space. First, she offered, it’s imperative to decide which question you’re trying to answer: How much headcount can my space support? or How much space does headcount require? Each question requires a different approach backed by space utilization data.

For those trying to fit headcount into a fixed space, agencies can consider adopting one of three scenarios: high mobile, high flex, or split flex.

1. High mobile (for organizations that contain highly mobile employees) - Mobile workers will not be assigned a assigned workstation, but space will be provided for them to sit in conference rooms or other shared spaces, should they be in the office. Flexible people (those there certain days of the week) and residents (those there every day) are assigned workstations that fit their needs.

2. High flex (for organizations with many flexible workers) - Flexible workers will be assigned to workstations for a specified period, while residents receive assigned seats commensurate with their tasks.

3. Split flex (for organizations that have flexible workers of varying workweeks) - Highly flexible people are assigned to flexible workstations, but flexible people who are in the office less get unassigned workstations. As always, residents receive assigned workstations.

For those lucky few that are dealing with the second question (How much space does headcount require?), workstation sharing ratios will be the key determiner.

-Zoe Grotophorst, Manager, Research & Strategic Insights

For more from 2014 Excellence in Government, check out GBC’s EIG2014 recap series.

Image credit: mrdorkesq

Disclaimer

This post is written by Government Business Council; it is not written by and does not necessarily reflect the views of Government Executive Media Group's editorial staff. For more information, see our advertising guidelines.

FROM OUR SPONSORS

Thank you for subscribing to newsletters from GovExec.com.
We think these reports might interest you:

  • Forecasting Cloud's Future

    Conversations with Federal, State, and Local Technology Leaders on Cloud-Driven Digital Transformation

    Download
  • The Big Data Campaign Trail

    With everyone so focused on security following recent breaches at federal, state and local government and education institutions, there has been little emphasis on the need for better operations. This report breaks down some of the biggest operational challenges in IT management and provides insight into how agencies and leaders can successfully solve some of the biggest lingering government IT issues.

    Download
  • Communicating Innovation in Federal Government

    Federal Government spending on ‘obsolete technology’ continues to increase. Supporting the twin pillars of improved digital service delivery for citizens on the one hand, and the increasingly optimized and flexible working practices for federal employees on the other, are neither easy nor inexpensive tasks. This whitepaper explores how federal agencies can leverage the value of existing agency technology assets while offering IT leaders the ability to implement the kind of employee productivity, citizen service improvements and security demanded by federal oversight.

    Download
  • IT Transformation Trends: Flash Storage as a Strategic IT Asset

    MIT Technology Review: Flash Storage As a Strategic IT Asset For the first time in decades, IT leaders now consider all-flash storage as a strategic IT asset. IT has become a new operating model that enables self-service with high performance, density and resiliency. It also offers the self-service agility of the public cloud combined with the security, performance, and cost-effectiveness of a private cloud. Download this MIT Technology Review paper to learn more about how all-flash storage is transforming the data center.

    Download
  • Ongoing Efforts in Veterans Health Care Modernization

    This report discusses the current state of veterans health care

    Download

When you download a report, your information may be shared with the underwriters of that document.